Preparing Your Application Documents

 Which documents do I need?

This depends on if you are applying for Chinese, Bachelor’s, Master’s, or PhD. The documents is very similar for most universities in China, with a few changes. You can find the exact requirements on the application form when you start applying on the online system.

 Preparing Your Documents

We have more information about each document below.

You need to upload the passport copy, photo and academic transcript. Your transcript is helpful for us to check eligibility. Some of the other documents such as recommendation letter, GMAT. If you are currently studying now and didn’t finish your program, you can still apply and send the documents later.

Your Passport

The passport main page with photo needs to be uploaded. It is important that you have at least 1 years validity before your passport expires. If you are currently renewing your passport, please let us know the date it will be ready. Your application for the visa can not be processed until you have the new passport – because the visa is related to your passport number.

Passport Photo

It is necessary to have a passport size photo.

Personal Statement

You do not always need to write a personal statement but it is strongly encouraged. The personal statement demonstrates that you are serious and explains the reasons for your application This is often the first thing that they will read. Here is some advice on how to write the personal statement.

Highest Graduation Certificate

You need to send the highest graduation certificate. If you are still studying the program, you can send your transcript and a letter that you are expected to graduate and then send the certificate later.

Highest Academic Transcript

Please send your highest academic transcript. This should be the last one you took, from high school, bachelor’s or master’s. Please show clearly the grades.  If it is not in English or Chinese, please can you have it translated into English.

English Certificate

If you are applying for an English program and you are a native English speaker you do not need to send evidence of your English level. If you studied in English before at high school or a degree, you can send evidence of this. Otherwise please send an English certificate which can be IELTS, TOEFL or IET test certificate. If you don’t have much time you can take the online IET test which is $79 USD. You can arrange the online test here.

Financial Guarantor Letter

The guarantor is a letter from whoever will support you to study in China. It is important for them to write a letter with their name, job, and source of funds and that they will fund your studies. It is also helpful to provide a bank statement.

Medical Examination Certificate

You can download the form here. We have some more information about it here.

Recommendation Letter

You often need to provide recommendation letters from someone who supports you. This can sometimes take some time to send this.

Research Proposal

The research proposal is for the PhD only. For this you need to write your study plan, research topic and how you plan to go about it

Non-Criminal Record Certificate

Some universities request non-criminal record certificate. Normally you need to go to the local police station in your country and ask them for this certificate. It is sometimes called a Police background check. You can also search on google for “How to get a non-criminal record check from <Your Country>

How to scan your application documents

Many students send us photos of passports or transcripts and the quality is not good enough. This can waste time and if the quality of your documents are not good or the documents are not clear or affect the likelihood of being accepted.

Often photos aren’t clear enough, and they look like photos. It is better if you can scan them professionally.

We strongly suggest two easy solutions for scanning your application documents

Cam Scanner 

Cam scanner is a free easy app to download, and allows you to scan the documents on your phone

You can scan it with QR code above or download it here

Notes for iPhone 

Do you have an iPhone?

The second option is that you can use notes on your iPhone – which can turn photos into professional images.

Just click + and “Scan Document”

See the video below for more information.

Make the files smaller

We also suggest you use to make the files smaller. This helps because often the files need to be less than 1-2 mbs.

The link for is here.

We can check your documents. You can upload them online and let us know your application ID so we can review for free before you submit officially. Just send us a message from the online application system.

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